Business Executive

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Our Company

Job Summary

The role holder(s) will be responsible for coordinating the efficient use of the Company’s training and other workspace facilities. He/ she will carry out the following functions:

• Manage the process for booking training (and other work) room facilities.
• Maintain online or hardcopy schedule for use of training and work facilities.
• Manage the set-up of training and workspace facilities for use by clients.
• Ensure availability of relevant resources required by users of the facility (working with vendors and/ or responsible internal team members).
• Work with clients to schedule training.
• Manage communication of training programs and facility guidelines to relevant parties.
• Receive inquiries about workspace and/ or training facilities, respond to issues, and resolve as required.
• Communicate prices and liaise with relevant teams to confirm payment; issue receipts as necessary.
• Act as a point-of-contact for vendors and clients.
• Monitor usage of facilities by clients and users, to ensure adherence to established policies.
• Inspect facilities periodically, and work with the maintenance team/vendors to carry out required repairs to ensure the spaces are in an excellent state for use.

Education & Work Experience

• Bachelors’ Degree in any discipline.
• At least 1-year experience in an administrative position.

Skills & Competencies

• Knowledge of office procedures.
• Ability to prioritize and multi-task effectively.
• Excellent organizational skills.
• Good problem-solving and issue resolution skills.
• Very good time management skills.
• Ability to pay attention to details.
• Good communication skills.
• Proficiency in the use of Microsoft Office tools.